28 March - 3 April 2022

Frequently Asked Questions

IBCPC Participatory Dragon Boat Festival 

General

Will I need a visa to enter NZ?

You need to check with your own country but below is some information that will be helpful. From 01 October 2019: Most travellers arriving in New Zealand who previously travelled under the Visa Waiver scheme, will require a NZeTA (Electronic Travel Authority) and a IVL (International Visitor Levy).
For full details, please click on the following link: www.immigration.govt.nz/new-zealand-visas/apply-for-a-visa/about-visa/nzeta



How much of the 2023 registration fees goes towards IBCPC-levy?

$20 US per paddler and supporter.



Could there be a tab on the website with a quick calendar at a glance giving all the important dates for registration, accommodation, waivers, medical forms, passport info, photos, final rosters, name changes, cancellations?

yes, you can find this information on the Registration page. We will also send out bulletins with updates and announcements.



Who do I contact if I want to join another team close to my city looking for paddlers?

Please contact your national reps. You will find who they are on the IBCPC website. Their names are listed under the country.



Travel & Accommodation

Who is the travel and accommodation provider for IBCPC 2023?

Orbit Groups & Events Auckland is a division of Orbit World Travel and they have been awarded as the travel and accommodation partner for the festival. Their contact details are: Estelle Johnson IBCPC 2023 Travel Project Manager E: ibcpc2023@orbit.co.nz P: +64 9 355 7722



Any group rates available for renting vehicles at Auckland Airport?

Our travel partner Orbit World Travel can arrange a variety of rental vehicle options, these include cars, vans and motorhomes. Contact one of the team at Orbit via your dedicated email or phone to discuss options.



When can accommodation be booked?

Orbit World Travel has secured a range of accommodation across the region for participants. Once your registration has been qualified you will be emailed an online booking form for accommodation.



Do we require names when booking accommodation or just blocks of rooms required?

Orbit World Travel will require a team name and a main contact for the team in order to hold a room block.



Will there be any bus transportation (at a cost) from Auckland Airport to the various accommodation locations?

Yes, our travel partner, Orbit World Travel is co-ordinating transport for those who require this option.



Can I arrange any additional travel around New Zealand, before or after the festival?

Orbit World Travel are specialists with organising pre and post touring of our country. There will be a number of sample itineraries on the website to give you some inspiration, however, a tailor-made trip can also be arranged.



Who do I contact to book an IBCPC 2023 Exclusive Experiences (Opera in the Gardens, Hobbiton Walk & Fork, Treetops)?

Contact Orbit World Travel to reserve your space. Alternatively click the link located on the travel and accommodation portal.



Once we have registered and have a unique identifier and want to go ahead and book a hotel block what amount of deposit is going to be required?

Yes, a two night room deposit is required.



Registration

How did you arrive at the registration fee?

In setting the registration fee we have tried to stay in alignment with the 2014 and 2018 festival registration fees, while predicting what the future costs may be. Trying to predict exchange rates is also problematic. The registration fee is in line with the 2018 costs for Florence. We have also increased the levy payable to IBCPC and this is included in the registration fee.



Who can register for the regatta?

Registration is open to teams that are members of the IBCPC: that is breast cancer survivors (no other cancers). All paddlers must have had a diagnosis of breast cancer, this includes the drummer and steer. Registrants may also be supporters of these paddlers but they must register as a supporter.



Does the early bird registration require team member names or just a booking deposit for a team name?

Just a booking deposit for the team with a minimum of 22 and a maximum of 26 at this stage. Names can be filled out in the Individual participant form once people have been finalised - closer to the event.



Names of paddlers are not due until 30th September 2022. Once submitted will replacements be allowed if a paddler get sick or can’t attend?

Yes, this is correct. Yes, replacements will be able to be made, with good reason of course, but we are amenable to looking at any issues that may arise for a team.



Can paddlers be added to the team to increase team size?

Yes, up to the maximum of 26.



How soon after registration will we be able to view accommodation options and what type a deposit will be required?

As soon as you have registered and paid your deposit and have your unique identifier, then you will be able to check the accommodation options. There are various types of accommodation on offer: hotel, motel, lodge, campervan. Our travel partner will provide all information regarding types and if and when deposits are payable.



If we have more than 26 team members wanting to attend, do we advise total number or just register 1 boat at this time and add extra paddlers as composite members at a later date?

You can only register one boat (22-26) with your unique identifier #. Add the extras in the form Extra paddlers, also giving their individual names in the participant form with code 'composite' to prompt us to place them in a composite team. You will then be notified of the team and UI.



If we have enough to possibly register 2 teams, can we register a 2nd team at the same time? If we want to add a 2nd team at later date if we have enough interest, is that a possibility?

Yes, you can register a second team, but you must obtain a unique identifier # to register that second team. You can do this by advising us of that second team and we will provide the unique number. Your second team will need a name that differs from the first team. Yes, you can register that second team later on. Entry is subject to full registration being completed and also that there are enough accommodation options available.



Will we also register supporters on March 31st or will those be added at a later date?

They will be added later.



Regarding the waiver with proof of diagnosis. Some of our members had breast cancer over 20 years ago and no longer see an Oncologist. We also have been advised that most offices do not keep records more than a few years. What kind of proof is going to be required?

I, Meri, am in that situation myself (20 years this month since1st diagnosis and surgery) and for Florence I just went to my regular GP who provided a proof of diagnosis and fitness to paddle. Visiting her to get this was also a good reason to have a check up.



What happens if I wish to cancel my registration?

You can cancel your registration, however, any registration fee or deposit paid is non-refundable. This is the same policy that has been in place for previous IBCPC festivals.



Can I transfer my registration/deposit to another person?

You can transfer your registration to another person/team. This will incur a NZ$10 per person administration charge. Any transfer must occur before 1st December 2022, after this date transfers will not be allowed.



Festival Logistics

How did you arrive at the registration fee?

In setting the registration fee we have tried to stay in alignment with the 2014 and 2018 festival registration fees, while predicting what the future costs may be. Trying to predict exchange rates is also problematic. The registration fee is in line with the 2018 costs for Florence. We have also increased the levy payable to IBCPC and this is included in the registration fee.



Who can register for the regatta?

Registration is open to teams that are members of the IBCPC: that is breast cancer survivors (no other cancers). All paddlers must have had a diagnosis of breast cancer, this includes the drummer and steer. Registrants may also be supporters of these paddlers but they must register as a supporter.



Does the early bird registration require team member names or just a booking deposit for a team name?

Just a booking deposit for the team with a minimum of 22 and a maximum of 26 at this stage. Names can be filled out in the Individual participant form once people have been finalised - closer to the event.



Names of paddlers are not due until 30th September 2022. Once submitted will replacements be allowed if a paddler get sick or can’t attend?

Yes, this is correct. Yes, replacements will be able to be made, with good reason of course, but we are amenable to looking at any issues that may arise for a team.



Can paddlers be added to the team to increase team size?

Yes, up to the maximum of 26.



How soon after registration will we be able to view accommodation options and what type a deposit will be required?

As soon as you have registered and paid your deposit and have your unique identifier, then you will be able to check the accommodation options. There are various types of accommodation on offer: hotel, motel, lodge, campervan. Our travel partner will provide all information regarding types and if and when deposits are payable.



If we have more than 26 team members wanting to attend, do we advise total number or just register 1 boat at this time and add extra paddlers as composite members at a later date?

You can only register one boat (22-26) with your unique identifier #. Add the extras in the form Extra paddlers, also giving their individual names in the participant form with code 'composite' to prompt us to place them in a composite team. You will then be notified of the team and UI.



If we have enough to possibly register 2 teams, can we register a 2nd team at the same time? If we want to add a 2nd team at later date if we have enough interest, is that a possibility?

Yes, you can register a second team, but you must obtain a unique identifier # to register that second team. You can do this by advising us of that second team and we will provide the unique number. Your second team will need a name that differs from the first team. Yes, you can register that second team later on. Entry is subject to full registration being completed and also that there are enough accommodation options available.



Will we also register supporters on March 31st or will those be added at a later date?

They will be added later.



Regarding the waiver with proof of diagnosis. Some of our members had breast cancer over 20 years ago and no longer see an Oncologist. We also have been advised that most offices do not keep records more than a few years. What kind of proof is going to be required?

I, Meri, am in that situation myself (20 years this month since1st diagnosis and surgery) and for Florence I just went to my regular GP who provided a proof of diagnosis and fitness to paddle. Visiting her to get this was also a good reason to have a check up.



What happens if I wish to cancel my registration?

You can cancel your registration, however, any registration fee or deposit paid is non-refundable. This is the same policy that has been in place for previous IBCPC festivals.



Can I transfer my registration/deposit to another person?

You can transfer your registration to another person/team. This will incur a NZ$10 per person administration charge. Any transfer must occur before 1st December 2022, after this date transfers will not be allowed.



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